Real Estate Automation for Central Oregon

Leads Going Cold While You're at a Showing?

You're at a showing or closing when a Zillow lead comes in. By the time you check your phone two hours later, the prospect has already heard back from three other agents. Studies show responding within 5 minutes increases your contact rate by 100x compared to waiting 30 minutes.

When a lead notification hits your inbox from Zillow, Realtor.com, or your website, the system responds within 60 seconds — a personalized text with the property they asked about and an invitation to chat. Their info goes straight into your CRM with the right tags. If they don't respond, a follow-up sequence keeps them warm with similar properties and market updates.

Losing Track of Transaction Deadlines?

You're managing 8 active transactions. Each one has 50-100 steps from accepted offer to closing — inspection deadlines, financing contingencies, title reviews. You're tracking it all in spreadsheets and your head. One missed deadline and the deal could fall apart or expose you to liability.

When an offer is accepted, the system creates a complete transaction checklist with every deadline calculated from the acceptance date. It emails all parties — buyer's agent, seller's agent, title company, lender — their responsibilities. Automatic reminders go out 72 and 24 hours before every deadline. Your managing broker gets a weekly summary of all active deals.

Your Past Clients Forget About You After Closing?

You close 30 transactions a year but only get reviews from maybe 8 clients. You know reviews are critical — agents with 50+ Google reviews get 3-5x more leads. But after closing, you're already focused on the next deal and follow-up falls off the radar.

The day a deal closes, your client gets a personalized congratulations message. A week later, a "settling in" email with Central Oregon local resources. Two weeks out, a review request with direct links to your Google and Zillow profiles. Then monthly touchpoints — and a yearly "Happy Home Anniversary" message that keeps you top of mind for referrals.